Business trips and expenses, made simple.
Trips, mileage reimbursement and expense reports, with receipts and tax breakdowns. For you or your team, on Android, iPhone and web.
See pricing and currencies
Essential €2.99 · Complete €5.99
Reference web prices for France, including tax, per month and individual account. Prices and taxes depend on the country; the amount is confirmed before payment.
14 days free, no payment card required.
Trips and automatic tracking
Record trips on Android and iPhone or enter them manually. You control tracking. Choose days, hours and holiday pauses; Bluetooth vehicle pairing on Android. Maps, stops, address and distance corrections, trip merging and splitting. Trips to review, change history and rules for regular routes.
Vehicles and mileage allowances
Keep your vehicles and calculation rules for your declared country together. Available national mileage schedules, fixed rates or custom tiers. Electric or other powertrains, fiscal horsepower and annual business mileage. Official starting location, opening business mileage and vehicle change history.
Expenses, receipts and VAT
Keep expenses and receipts together with VAT broken down by rate. Photos or JPG, PNG, HEIC and PDF imports; receipt annotations. Categories, projects, meal comments and distinction between personal payments and company cards. Complete and Team: merchant, date, amount and legible VAT recognition on our servers. All suggestions remain editable.
Google Calendar
With Complete or Team, use matching appointment titles for your trips. Read-only connection, synchronization and disconnection in settings. Match by location, or optionally by time alone with a 30-minute tolerance, even without a location. Successive trips and a return after a stop are supported; titles remain editable.
Expense reports and accounting
Prepare the expense report, then email the accountant a PDF with receipts and, with Complete or Team depending on role, an accounting file compatible with FEC-style imports. Month, full year or custom period; trips, expenses or both. Pre-export checks, PDF, Excel, ZIP archive, history and email delivery. VAT breakdown and distinction between reimbursements and company-paid expenses. Complete and Team, depending on role: a .txt accounting file using an FEC-equivalent import structure for Pennylane, Sage, Cegid or ISACOMPTA. It is not the company’s complete statutory FEC file. For the accounting firm: clients finally send clean, structured data that is ready to review. Complete and Team: the administrator explicitly authorizes the firm through its connection link. The firm has read-only access to approved expense reports and receipts, with email, password and verification code sign-in.
Team and approvals
With Team, organize access, expense reports and reimbursement tracking. Administrator, employee and company read-only roles; editing permissions. Expense policy: allowed categories, meal caps, receipts and approval decisions. Monthly submission, reminders, approval and expense-report consolidation. Record completed reimbursements and payment dates without initiating bank transfers.
Personal actual expenses
With Complete or Team, keep personal trips and expenses in a private space. Professional and Personal tabs, with Professional selected by default. Classify each trip and expense; outward and return trips can be classified independently. Monthly or annual personal PDF and Excel expense reports: trips, distance and expenses, without company approval or accounting workflows. A tracking aid: Rouliva does not calculate your tax deduction.
Your data across devices
Use Rouliva on Android, iPhone, desktop and mobile web, in French, English and Spanish. Account synchronization; previously loaded data and supported operations available offline. Receipt analysis, sign-in and payments require Internet; automatic tracking uses the Android or iPhone app, with the required permissions. Two-factor authentication, secure unlock on compatible devices, data export and account deletion. In-app help, FAQ and support conversations. Complete and Team: read-only company API with revocable keys.
Three languages, separate from your country
Use Rouliva in English, French or Spanish. Choose your company country and interface language independently.
Expenses in their original currency
Record amounts and receipts in the expense currency. Check the subscription prices and billing currencies available for your country before choosing a plan.
Mileage rules to check locally
Choose an available national mileage schedule, a fixed rate or custom tiers. Mileage rates, recoverable taxes and reimbursement rules vary by country: Rouliva does not guarantee universal tax compliance.