Track personal actual expenses and commuting in one place.

Claiming business travel expenses while keeping your own tax records? Track both in Rouliva, with separate expense reports for your company and yourself.

A Personal space in Trips, Expenses and Expense reports

Enable the option below Google Calendar in Settings with Rouliva Complete or Team. Business and Personal tabs appear on all three pages. Business remains the default classification and view; you choose which records belong in your personal tracking.

Classify each trip

Choose Business or Personal when approving a trip. Outward and return journeys can have different classifications.

Reuse familiar routes

Move a trip directly to Personal from the exclusion review. Rules for regular routes can also approve it in your personal space.

Keep your records private

Personal records stay separate from company expense reports, without a company approval workflow or business accounting export.

A simple personal expense report, monthly or annually

Review the number of trips, actual distance travelled and recorded expenses. Export your personal expense report in PDF or Excel, without calculated business mileage allowances, company approval workflows or company accounting.

Prepare your records, then check the tax rules

The Personal space organises your records, including if you choose actual expense deductions for a French income tax return. A Personal classification does not make an expense deductible. Rouliva does not calculate your tax deduction or submit your return: check receipts, applicable rules and employer reimbursements.

Home, workshop, client: classify each journey separately

You travel 12 km from home to the workshop, then make a 25 km client trip. You may return from the workshop to home on another day.

  1. Classify the home-to-workshop trip as Personal for your own records.
  2. Keep the client journey as Business for your company expense report.
  3. Classify the return trip separately according to its use, even if it ends at home.
  4. Find personal distance in the monthly or annual expense report without adding it to business mileage allowances.

The two records stay separate. Expenses can also be classified as Business or Personal.

Personal expense tracking questions

Which plans include personal actual expense tracking?

Rouliva Complete and Rouliva Team include this option. Enable it in Settings, below Google Calendar: Trips, Expenses and Expense reports then offer Business and Personal tabs. It is not available in Essential.

Can my company see my personal trips and expenses?

No. Records classified as Personal remain private and are excluded from company business expense reports. They do not enter company approval workflows or accounting exports.

Does Rouliva calculate my actual expense tax deduction?

No. Personal expense reports collect recorded trips, distance travelled and expenses, monthly or annually, in PDF or Excel. Rouliva does not determine deductibility or complete your tax return. Check the rules that apply to you and any employer reimbursements.

Can the outward trip be business and the return trip personal?

Yes. Each trip is classified separately. A commute tracked for your personal tax records can be Personal, while a journey for your company can remain Business. You also choose the classification of each expense.